Exhibitors Check In & Set Up Times
SET-UP – FRIDAY, MARCH 15, 2013
All Exhibitors MUST Check-in FIRST before unloading and setting up.
All Exhibitors MUST set up Friday – no exceptions.
Exhibitors use Parking Lot 5 for set-up. The gym will be closed and secured at 9 pm Friday night.
On both Saturday and Sunday Exhibitors are required to park in Parking Lot 7 or 8.
- Park your car in Parking Lot 5
- Check in at the Exhibitor Registration Table inside the Gym
- Get your space assignment
- Get your car and line up for the unloading bay
- UNLOAD QUICKLY and then go park your car (leave your stuff on hand trucks inside the loading bay area).
- Return to the Loading Bay and then bring your stuff to your table.
Set-up Check-In Times
Health Related Exhibitors – Gym 3 – at 5 pm
Business Related Exhibitors – Gym 2 – at 6 pm (no early admittance)
All Other Exhibitors – Gym 1 – at 7 pm (no early admittance)
- ALL EXHIBITORS must go to the Check-in area located at the Welcome Center in the center of the gym BEFORE unloading their vehicles.
- After checking in Exhibitors will be allowed to drop off their supplies/equipment at the Gym roll up door on Parking Lot 5. ALL CARS MUST BE REMOVED FROM THE DROP OFF RAMP ONCE THEY ARE UNLOADED AND BEFORE SUPPLIES/EQUIPMENT PLACEMENT IN BOOTH. Parking is available on Parking Lot 5 on Friday night only.
- Exhibitors will receive name badges or wrist bands (2 per space) when they check-in on Friday night. It is the Exhibitors responsibility to make arrangements if someone is to relieve them during the show because they are leaving the gym. No badges or tickets will be held at the door. No exhibitor/worker will be admitted to the show without a badge or an admission ticket.
- A light fare of food will be available Friday night at Check-in/Set-up for purchase. There will also be food available Saturday and Sunday for purchase in the tent located in front of the entrance to the gym.
- The gym will be closed and secured at 9 pm Friday night.
Saturday, MARCH 16, 2013 – EXPO Check-In
- On both Saturday and Sunday, Exhibitors are required to park on Parking Lot 7 or 8.
- An Opening Ceremony FOR ALL EXHIBITORS will take place Saturday morning at 8:30 am IN THE CAFTERIA. All exhibitors are requested to attend. The media is invited to attend. Doors open to the general public at 10 am.
- The Gym will Open TO EXHIBITORS on Saturday morning at 9:30 am and on Sunday morning at 10 am. All exhibitors need to be in the gym by 9:30 am (1/2 hour before doors open to general public.)
- After the show closes at 5 pm on Saturday there will be a Networking Reception from 5:30 to 6:30 pm. The media is invited to attend.
- The show closes at 5 pm on Sunday. NO EARLY BREAKDOWNS. EARLY BREAKDOWNS ARE BREACH OF CONTRACT AND COULD RESULT IN PERMANENT REMOVAL FROM OUR PROGRAM.
- An Opening Ceremony just for exhibitors will take place Saturday morning at 9:00 am. All exhibitors are requested to attend. The media is invited to attend.
- Doors open to the general public at 10 am.
- After the show closes at 5 pm on Saturday there will be an Exhibitor Only Networking/Press Conference from 5:30 to 6:30 pm. The media is invited to attend.
Sunday, MARCH 17, 2013- Check In at 9:00 AM
- Gym Main Entrance – Exhibitors use Parking Lot – 7 or 8.
- NO EARLY BREAKDOWNS. The show closes at 5 pm on Sunday.